What is a Right to Rent check?

A Right to Rent check is a legal requirement under the Immigration Act 2014. UK landlords must verify that all adult tenants have the legal right to rent property in England. MyChecksAI makes this process instant using AI-powered identity verification.

Are AML and PEPs checks required for letting agents?

Yes. From 14 May 2025, all UK letting agents are legally required to carry out AML (Anti-Money Laundering) checks and screen for PEPs (Politically Exposed Persons) and sanctions on all tenants, landlords, and guarantors. Failure to comply can result in unlimited fines or up to 2 years' imprisonment.

How long does a tenant reference check take?

With MyChecksAI, most checks are completed in minutes — not days. Our AI platform automates the verification process, so you get reliable results fast and can proceed with lettings without delay.

Do I need a subscription to use MyChecksAI?

No. MyChecksAI operates on a pay-per-check basis. You only pay for the checks you run — no monthly fees, no minimum commitment.

Instant Tenant Checks | Right to Rent, AML, PEPs & Referencing

Privacy & Consent (UK GDPR)

Effective Date: January 1, 2026

This Privacy & Consent Notice explains how APPIFIED LABS LTD (“we”, “our”, “us”) collects, uses, and protects personal data when providing tenant referencing, identity and compliance checks (the “Service”) via our website and WhatsApp. By using the Service, you agree to the terms below.

1. Who we are

APPIFIED LABS LTD
Registered Address: 82 A James Carter Road, Mildenhall, Suffolk, England, IP28 7DE
Email: privacy@mychecksai.com

Under UK GDPR, we may act as a Data Processor for landlords/agents who initiate checks, and as a Data Controller where applicants or referees submit information directly to us (e.g., WhatsApp Flows or our web forms).

2. What information we collect

Depending on the check type, we may collect:

Applicants (tenants/guarantors): name, date of birth, email, phone/WhatsApp ID, address history, employment details, referee details, identity/right-to-rent related data, and responses submitted via WhatsApp or web forms.
Referees (employers/landlords/personal refs): name, email/phone, relationship to applicant, and reference responses.
Landlords/agents: name, email/phone, WhatsApp ID, organisation/project context, usage logs, and billing events.

3. How we use your information

We use personal data to:

Run tenant referencing, identity, and compliance checks requested by landlords/agents
Contact referees only where the applicant has permission
Send WhatsApp updates relating to a check (invitations, reminders, progress/status updates)
Provide results to the requesting landlord/agent
Maintain audit logs and prevent fraud/misuse
Comply with applicable legal and regulatory obligations

4. Consent & referee permissions (important)

When an applicant provides referee details, the applicant confirms they have informed their referees and have explicit permission for us to contact them as part of the check.

Referee reminder tip: We may show a reminder such as:

“Tip: Please let your referee know we’ll be contacting them shortly — it helps speed things up.”

5. Lawful basis (UK GDPR)

We process personal data using one or more of the following lawful bases:

Consent (e.g. WhatsApp Flow submission, optional marketing opt-in)
Contract (to provide the Service requested)
Legitimate interests (fraud prevention, service security, audit logs)
Legal obligation (where applicable for compliance-related checks)

6. Data retention

We keep data only as long as necessary for the Service, dispute handling, and legal compliance. Typical retention periods:

Referencing and compliance data: up to 6 years
WhatsApp message logs: up to 12 months
Free demo/trial checks: up to 90 days (unless converted to a paid account)
Marketing consent records: until consent is withdrawn

7. Marketing vs transactional messages (and STOP)

Transactional messages are messages required to run a check (e.g. invites, reminders, status updates). Marketing messages are optional and only sent if you opt in.

You can opt out of marketing at any time by replying STOP. Opting out of marketing does not stop essential transactional messages relating to active checks.

8. Third-party processors

We use third-party processors to deliver the Service. Data is hosted and managed in the EU. Our processors include:

Meta (Facebook/WhatsApp): WhatsApp messaging and flows
Twilio: WhatsApp message delivery and status callbacks
Stripe: payments and billing
Yoti: identity verification
Hetzner: application hosting (EU)
Amazon S3: file storage (EU region)

9. Yoti identity checks (disclosure)

To help establish identity, we use Yoti to perform identity verification. When you submit an ID document, Yoti extracts data such as name and date of birth. If you are asked to submit a selfie, Yoti uses technology to check the selfie is of a real person and matches the photo on the ID document. Yoti sends us the results of the checks.

Yoti retains data for their operational period and deletes it in line with their retention practices. We retain identity check results in accordance with the retention section above.

10. Data security

We use appropriate technical and organisational safeguards to protect personal data, including access controls and secure storage. No method of transmission or storage is 100% secure, but we work to maintain industry-standard protections.

11. Your rights

Under UK GDPR you may have the right to:

Request access to your personal data
Request correction of inaccurate data
Request deletion (where legally permissible)
Object to or restrict processing in certain cases
Withdraw consent at any time (where processing is based on consent)

To exercise your rights, contact: privacy@mychecksai.com

12. Contact

Email: privacy@mychecksai.com
Support: support@mychecksai.com
Billing: billing@mychecksai.com
Address: 82 A James Carter Road, Mildenhall, Suffolk, England, IP28 7DE